Meeting FAQ

MiALA Meeting Planning Frequently Asked Questions

Is your Interest Group interesting in planning a MiALA meeting? Are you confused about the different types of meetings & events hosted by MiALA?
Below are questions that have been asked by other MiALA members. Click on the question for the expanded answer. If you need further information and/or have suggestions for questions/information to be hosted here, please contact Heather Ladiski at
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Annual Conference - happens annually, usually around the 3rd Thursday and Friday of May. Usually a 1 1/2 day event with general session (including a keynote speaker), poster session with posters (determined through a call for proposals in January), breakout sessions with presentations (determined through a call for proposals sent in November), and a business meeting. Interest Groups can schedule networking opportunities during the conference. There is a registration fee for members and non-members to attend. This conference is coordinated by the conference planning committee.


Mini-MiALA Conference - a one day educational opportunity mid-MiALA year (as not to compete with the annual conference). Takes place late fall. Provides multiple opportunities for membership participation including presenting breakout sessions and networking. There is usually a registration fee for members and non-members to attend. To keep attendee fees minimal, grant funds are available upon application and approval by the board of directors.


Pop-up Conference - scheduled as an educational opportunity coordinated by a specific interest group(s) with one determined focus. Usually a 1-day event. There is usually a fee for members and non-members to attend to cover expenses. To keep attendee fees minimal, grant funds are available upon application and approval by the board of directors. These conferences are coordinated by Interest Group leaders.


Board Meetings - The board of directors meets either in person or (more often) virtually at least quarterly, per the MiALA bylaws (but normally monthly) to conduct the business of the organization. Board members provide reports from the committees/partners that they liaise and other old/new/recurring business is discussed. Minutes are posted on the MiALA website after approval. These meetings are coordinated by the board president and secretary.


Strategic Planning Retreat - happens annually. Either 1 or 1 1/2 days. Opportunity for incoming/outgoing board members, committee chairs, Interest Group Coordination Council, and Interest Group chairs and chairs-elect to learn about the resources available to them as well as determine the strategic plan of their respective groups in the upcoming year. Registration is complementary to all eligible attendees through budgeted association funds. This retreat is coordinated by a task force determined by the board.


Committee Meetings - Opportunity for committee members to meet (usually virtually) to conduct the business of the committee. These meetings are coordinated on an as needed basis by their respective committee chairs.


Interest Group Meetings - Opportunity for members of an interest group to learn and/or network either in person or virtually. These meetings are coordinated on an as needed basis by their respective interest group boards.


Interest Group/IGCC Liaison Meetings - Opportunity for chairs of all interest groups and their respective IGCC liaisons to meet to discuss the issues of interest to their respective interest groups. Information learned and questions that need further guidance are shared with the board of directors at their next meeting. These meetings are coordinated on a regular basis by the board.


Webinars/Online Workshops - Opportunity for members and non-members to attend an educational program virtually using an online meeting platform (such as Webex, Zoom, Microsoft Teams, Google Meet, or GotoMeeting). These programs are coordinated on an as needed basis.

Member Meet Ups - Opportunity for members to gather in an online environment to check in with others and share what is happening in their libraries. Interest Groups and Committees are invited to “host” these meetings to provide members with an introduction of their respective groups. These meet ups are free to attend.


The list above is not meant to be all inclusive. Committees, Interest Groups, and/or other groups may use whatever means/venues that they prefer to hold meetings and events.
Check out the event planning section on page 32 of the MiALA policies and procedures manual. There is information on planning events. Click here for the Interest Group Program/Event Planning Timeline and Checklist.
Yes. You can go to the MiALA events calendar on the website. This calendar shows not only MiALA events but other library meeting/conferences that may be relevant to MiALA members. If there is a meeting/conference that you believe should be listed on this calendar, email MiALA at As soon as your meeting/conference date is secure, be sure to have it listed on this calendar.
There are a few ways to handle expenses for MiALA meetings/conferences. If possible, try to obtain sponsorship of these expenses through your (or your member's) library/network. If sponsorship through your network is not possible, grant money may be available through association funds. You will need to determine projected expenses for your meeting/conference and apply for funds using the application located here. Applications will be forwarded to the Interest Group Coordination Council (IGCC) for consideration to subsidize some or all expenses. If awarded funds do not cover expenses, then registration fees would need to be charged. After determining a registration fee structure, registration is handled through the MiALA website. You would need to work with Heather at MiALA to set up your registration page. All monies are handled by the MiALA office.
No. Any unused grant funds go back into the grant fund pool to be used for another meeting/conference.
There are many ways to share the news of your meeting/conference such as the monthly Newsletter, the events calendar and/or MiALA news feed on, the MiALA Facebook page, and the MiALA twitter feed. MiALA members can submit a news/event article using the form here.

Please refer to the MiALA policies and procedures manual located on the MiALA website for editorial policies and deadlines prior to submission. Submissions are welcome at anytime but should be received prior to the 15th of the month for inclusion in the next monthly Newsletter.

News articles for the website news feed and Newsletter should be concise and clear, and use simple sentences and active voice. Submissions may be edited due to space limitations or editorial decisions.

If you have any questions prior to submitting your news article, contact the Communications and Marketing committee chair at
Yes, if you would prefer to have only those who are members of MiALA and/or only members of your Interest Group attend your meeting/conference, there are ways to limit registration through the website.
The board has recently purchased a license for Zoom online meeting software. For more information, and to reserve this software for your online meeting, contact the MiALA Administrative Assistant, Heather Ladiski, at
If you are interested in having a face-to-face meeting, meeting rooms at the Midwest Collaborative for Library Services offices in Lansing are available for free to conduct MiALA business. For more information and to reserve a meeting room, contact Heather Ladiski at Meeting rooms are subject to availability. Please note that the meeting rooms at MCLS are available "as is" meaning there is no audio visual equipment or expertise included with your reservation. Your group is responsible for bringing and setting up any needed AV for your meeting.
-Please limit to one request per membership year (preferably around February to budget for the upcoming membership year).
-If registration is open for a subsidized event, there needs to be a registration fee for non-MiALA members.
-If food and beverages will be offered, there needs to be a minimal registration fee for MiALA members and slightly higher registration fee for non-MiALA members to discourage non-attendance.
-Must provide follow up information to the IGCC on attendance.
Non-MiALA members can attend Interest Group meetings/conferences. It is highly recommended, though, that non-MiALA members pay a registration fee to attend so as to demonstrate the benefit of membership.
Typical honorarium to offer Interest Group meeting/conference speakers can range between a $20-25 gift card for a one-hour online presentation to $500+ for an all-day hands-on workshop. Honorarium is subject to negotiation. For in-person meetings/conferences, mileage & other travel expenses may be reimbursed.
Expenses requested by other Interest Groups have included:
-Presenter honorarium
-Meeting venue and/or AV expenses
-Food & beverage expenses
-Packaged educational programs (ie: ACRL Road Show)
Yes. Most online workshop resources provide a recording option. If your Interest Group utilizes the MiALA Zoom license, you can request that the host record the meeting/conference.
Yes. Recordings from utilizing the MiALA Zoom license are uploaded to the MiALA YouTube channel and the link is posted on the archived event page of the MiALA website. The Interest Group can also have recordings/materials posted in their IG project areas.
Yes. Contact MiALA Administrative Assistant at for more information.
We do not have a mechanism at this time to share low/no cost speakers but it is encouraged that the members of your group reach out among their network of colleagues for speaker ideas.