Annual Conference Breakout Session Guidelines

Annual Conference Breakout Session Guidelines

MiALA accepts proposals for breakout sessions in November – December for the following year Annual Conference normally scheduled in May.
Participation from librarians, library staff, LIS students, and administrators from all types of academic libraries is encouraged.
Proposals will be accepted for the following presentation formats:
-Full Presentation (a presentation made by one or more speakers on a specific topic to fill a 45-minute block of time, including Q&A)
-Panel Discussion (A discussion about a specific topic amongst a selected group of panelists who share differing perspectives in front of an audience. This session should fill a 45-minute block of time, including Q&A)
-Facilitated Discussion (A discussion about a specific topic where the audience contributes to the conversation while being guided by one or more facilitators. This session should fill a 45-minute block of time, including Q&A)
-Mini-Presentation (a presentation made by one or more speakers on a specific topic to fill a 20-minute block of time, including Q&A)
Breakout session proposals are welcome in any topic related to academic libraries, including, but not limited to:
AccessibilityCritical LibrarianshipOutreach
AdministrationEducation and CurriculumResearch Services or Reference
Assessment and EvaluationElectronic ResourcesResource Sharing
BudgetsInstruction and Information LiteracyTechnical Services
Cataloging and MetadataLeadershipTechnology
CollectionsMid-Level ManagementUser Experience
Distance or Online LearningOpen Educational ResourcesWeb Development and Design
Along with presenter(s) information, breakout session proposals must include title, presentation format, topic tags, abstract (up to 75 words), description (up to 300 words), learning objective(s), and intended audience (up to 25 words). Proposals will be evaluated on relevance to the conference theme, impact on academic libraries, originality, creativity, clarity, and applicability of content and outcomes.
To be eligible for consideration, you must be an individual, student, or retiree member of MiALA (with dues paid) prior to submitting a proposal and all proposals must be submitted using the online submission form by the deadline.
The primary contact listed on submitted proposals will be contacted about the status of the proposed presentation by. Primary contacts are expected to communicate any information regarding the conference to their co-presenters.
Breakout sessions will be held throughout the conference in designated session rooms. Session descriptions, room, and time assignments will be listed in the printed program and on the conference website. It is the primary contact’s responsibility to contact the program committee of any errors/changes to their session’s description and presenters.
General Information/Guidelines
All breakout session presenters must register for the conference (full or one-day). Exceptions are only available for non-library staff co-presenters attending only to speak at their presentation or for specific extenuating circumstances with prior approval of the program team.
Presenter(s) are expected to present in person (no remote presentation) for their entire allotted time.
Presenters who fail to show up for their scheduled presentations without previously notifying the conference chair of cancellation will not be permitted to present sessions or posters at any MiALA-sponsored meeting for two years following the "no-show."
Each meeting room will be equipped with the following items:
  • Laptop Computer
  • LCD Projector
  • Podium
  • Screen
  • Podium microphone
  • Presentation pointer/slide advancer
Presenters needing additional audio-visual equipment (i.e.: flip charts/markers, audio cord for showing/hearing video, etc.) will need to make arrangements with the Program team NO LATER than two weeks prior to the conference. All requests are not guaranteed.
Presenters will be responsible for bringing their presentation on a USB drive to be loaded onto the breakout session room computer. Presenters need to arrive at least 15 minutes prior to their session to ensure that their presentation is loaded.
Presenters with supplemental handouts will be responsible for printing/bringing handouts to the breakout session. Each breakout session room holds around 50 attendees.
Each breakout session room will have a moderator who will be responsible for introducing the presenter(s), keeping the session on time, and collecting the session evaluations.
Presenters are encouraged (but not required) to submit an electronic version of their presentation and/or supplemental handouts for posting on the Annual Conference archive page.